Conditions of Hire

Terms and Conditions of Use and Behaviour Policy

Subject to change at Management Discretion NO use of microphone’s on Saturday’s between 6:30pm and 7:15pm.

Please note the Bar is only open for specific functions and is closed between 11:30pm and  midnight depending on the function, and the premises must be vacated by 1.00am.

Deposits and charges
A security deposit of £100 is required at the time of booking. Should the event pass off without incident or damage to the centre the deposit will be refunded within 14 days of the event date.
The deposit will be kept by the centre in the event of cancellation by the event organiser in less than 30 days from the agreed date.
The charge for using the premises is required in addition to the deposit described above.

Consumption of Alcohol
The consumption of alcoholic drinks by those under 18 is strictly prohibited, as is purchasing drink for those under age or bringing alcohol in from outside to consume on the premises. The Licence holder and bar staff will strictly enforce this rule.
All drinks consumed in the parish centre must be purchased from the centre, anyone found with drinks not purchased from the centre will be required to leave the premises.
‘THE HIRER’ shall during the period of the hiring be responsible for ensuring that no persons using the premises bring in alcoholic drinks from outside. Failure to comply with this will mean forfeit of the £100 deposit.

‘THE HIRER’ means the individual, company or organisation who is named on the Booking Form as the hirer.

Age
THE HIRER, not being a person under  21 years of age, hereby accepts responsibility for being in charge of and on the premises at all times when the public are present and for ensuring that all conditions, under this Agreement, relating to management and supervision of the premises are met. ‘Under 21’ parties will not be permitted.

Supervision
THE HIRER shall, during the period of the hiring, be responsible for: supervision of the premises, the fabric and the contents; their care, safety from damage however slight or change of any sort; and the behaviour of all persons using the premises what ever their capacity, including proper supervision of car parking arrangements so as to avoid obstruction.. As directed by the Booking Secretary, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents.

Use of premises
THE HIRER shall not use the premises for any purpose other than that described in the Hiring Agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol thereon without written permission. St. Mary’s Community Centre shall have the right to refuse admission to any person whom they consider undesirable and shall not be bound to give a reason for so doing.

Health and Hygiene
THE HIRER shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations. In particular dairy products, vegetables and meat on the premises must be refrigerated and stored in compliance with the Food Temperature Regulations. A refrigerator is provided on the premises. St. Mary’s Community Centre will not accept any responsibility for any food provided by the Hirer.

NO PERSONS UNDER THE AGE OF 21 IS TO BE  ALLOWED IN THE KITCHEN AREA

Personal Hygiene 
Food handlers should keep all parts of their bodies and clothing clean.
Food handlers should not eat whilst preparing food.

Hair
(i) Food handlers should preferably keep their hair short.
(ii) In the course of handling food, Long hair should be tied back as well.
(iii) Combing of hair should not be conducted in food handling areas.

Public safety compliance
THE HIRER shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, St. Mary’s Community Centre Fire Risk health and safety policy.

THE HIRER must ensure that all persons entering the Premises do so at their own risk. St. Mary’s Community Centre accepts no liability for any loss, damage or injury to individuals or their property arising from the entry upon or use of the Premises, or use of any of the equipment provided by the parish.

THE HIRER when hiring a BOUNCY CASTLE be held responsible for the safety of the users and must follow the safety guidelines when using the inflatable to ensure that there are no accidents or problems. The Hirer MUST read the guidelines on the use of Bouncy Castles and retain a copy for information, also sign a copy for our records.

THE HIRER acknowledges that they have received instruction in the following matters:

The action to be taken in event of fire – this includes calling the Fire Brigade and evacuating the hall.
The location and use of fire equipment
Escape routes and the need to keep them clear.
Method of operation of escape door fastenings.
Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire.

In advance of an entertainment or play the Hirer shall check the following items:
That all fire exits are unlocked and panic bolts in good working order.
That all escape routes are free of obstruction and can be safely used.
That any fire doors are not wedged open.
That exit signs are illuminated.
That there are no obvious fire hazards on the premises.

Means of escape
All means of exit from the premises must be kept free from obstruction and immediately available for instant free public exit.
The emergency lighting supply illuminating all exit signs and routes must be turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device).

Smoking
THE HIRER shall, and shall ensure that, the Hirer’s guests comply with the prohibition of smoking in public places provisions of the Health Act 2006 and regulations made there under. Any person who breaches this provision shall be asked to leave the premises
Drunk and disorderly behaviour and supply of illegal drugs.

THE HIRER shall ensure that in order to avoid disturbing neighbours to the hall and avoid violent or criminal behaviour, care shall be taken to avoid excessive consumption of alcohol.
Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity.
Alcohol shall not be served to any person suspected of being drunk nor to any person suspected of being under the age of 18. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises. No illegal drugs may be brought onto the premises.

Compliance with the Children Act 1989
THE HIRER shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act of 1989 and that only fit and proper persons who have passed the appropriate Criminal Records Bureau checks have access to the children. Checks may also apply where children over eight and vulnerable adults are taking part in activities. The Hirer shall provide the Booking Secretary with a copy of their CRB check and Child Protection Policy on request.

Noise
THE HIRER shall ensure that the minimum of noise is made on arrival and departure, particularly late at night .

Cancellation
In the event that the Hirer cancels the booking the following charges will be applied:
More than 30 days notice: No charge and any deposit will be returned.
Less than 30 days notice: Loss of deposit if deposit has been paid or 30% of the hire cost or £75 for bookings in the main hall over 4 hours. If full payment has been received the balance will be returned.

St. Mary’s Community Centre reserves the right to cancel this hiring by written notice to the Hirer in the event of:
the premises being required for use as a Polling Station for a Parliamentary or Local Government election or by-election .

St. Mary’s Community Centre reasonably considering that :
such hiring will lead to a breach of licensing conditions, if applicable, or other legal or statutory requirements, or unlawful or unsuitable activities will take place at the premises as a result of this hiring the premises becoming unfit for the use intended by the Hirer .

In any such case the Hirer shall be entitled to a refund of any deposit already paid, but St. Mary’s Community Centre shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.

End of hire
THE HIRER shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions (i.e., chairs and tables) properly replaced, otherwise St. Mary’s Community Centre shall be at liberty to make an additional charge. The caretaker has instructions to close the hall 30 minutes after the end of the booking time.

It is the responsibility of the Hirer to ensure all persons including helpers, musicians, etc., vacates the hall by that time. Kitchen equipment must be thoroughly cleaned and replaced in the cupboards provided. All breakages or damages must be reported to the Booking Secretary as soon as possible.

Booking Form  below                                                                                                                                                                

Booking Details                                         St. Mary’s Community Centre

(TO ASSIST WITH YOUR REQUIREMENTS PLEASE COMPLETE ALL PARTS OF THIS FORM)

Name                                                                        Tel. No.                                                            

Address                                                                                                                                                      

Email                                                                                            

Day and date of event                                                                                                               

 Type of event                                                                                                                          

Room(s) required                                (Main Hall)                                Lounge                                      

Hours required                                  From                                   To                                               

NB. The room(s) must be vacated by all persons at termination of hiring time.
When filling in hours please ensure they include adequate time to set up and clear up.

Number of people attending                         (Hall max 225: Lounge max 50: Overall max. 275 standing)

Does this include children?                     

Number of tables & chairs required                          (This can be discussed at a later date if required)

If the following facilities are required, please indicate.

Kitchen for duration of booking                  Bar (hours required                 Stage with lighting                         

Sound system                              any other facilities                                            

The booking Details, Function Details & the Terms & Conditions of Hire relating to Public, Private & Commercial Hire all form an integral part of the overall hire agreement. The hirer must visit the Community Centre 4 weeks prior to the booking to complete all forms.

Having read and understood the conditions of use of St. Mary’s Community Centre agree and accept all the terms and conditions as stated and enclose payment in full for the use of the hall and a deposit of £100 which I understand is non-returnable if any of the conditions are breached.

Signed                                                                                                            

Print Name                                                                             Date                                                      

St. Mary’s Community Centre, Elbow Street, Levenshulme, Manchester, M19 3PY
Tel. Jennifer Jones on 07538 474 321
Email: info@stmaryslevenshulme.co.uk

BOUNCY CASTLE

Terms of Hire

When hiring a Bouncy Castle, you the customer are held responsible for the safety of the users and must follow reasonable safety guidelines when using the inflatable to ensure that there are no accidents or problems.

Please read the following guidelines thoroughly and retain for your information. You will be expected to ensure it is followed throughout the period of your hire. On reading these guidelines, we will expect you to sign a copy for our records.

• All shoes, footwear and spectacles must be removed before entering the inflatable.
• Children should be supervised at all times when on the inflatable.
• Children watching or waiting to enter should stay clear of the very front of the inflatable.
• Please ensure no sharp objects are taken onto the inflatable.
• Strictly no food, drink, glasses etc to be taken on the inflatable
• Smoking should not be permitted in or around the inflatable.
• Do not allow too many participants on the inflatable at once.
• Small children should not be on the inflatable with larger children at the same time.

It is the responsibility of the hirer to follow the rules mentioned above and ensure that there is satisfactory supervision while the equipment is being used.

Please be vigilant and sensible but above all be safe and have fun

Hirers Signature ……………………………………………………

Dated ……………………………………………………………………..

St. Mary’s Community Centre

 Signed Agreement – Regular Users

An agreement between:

The Salford Diocese Trustees of St. Mary’s Community Centre, Registered Charity No.250037

and Name:_________________________________ _ (The Hirer)
Club/Organisation

Name_______________________________________

Address:______________________________________________ 

Telephone:_________________________________

Email:_____________________________________

and including the following facilities of the Parish Centre : (please tick)
Hall
Lounge
Bar
Kitchen
Cooking facilities

By signing this Agreement the Hirer acknowledges that they have read the Terms and
Conditions for Hire which is posted on St. Mary’s website (www.stmaryslevenshulme.co.uk) and they agree to accept these and abide by them.

In brief, the Hirer is responsible for payment of rental when due (Cheques to be made payable to St. Mary’s Parish), the safety of the Parish Centre and all its equipment, all people attending his/her function and any third party injury caused by his/her function, ensuring that all licences are complied with, the law is fully respected, the abatement of noise and returning the Parish Centre and its equipment clean and in full working order at the end of the period of Hire, and that St. Mary’s Parish Centre accept no liability whatsoever under any of these headings.

Signed:____________________________ for and on behalf of St. Mary’s Community Centre

Signed:____________________________ The Hirer

Dated: __________________